GeauxBids
Contractor answer

How do contractors track bid addenda?

Contractors track bid addenda by saving the official posting link, checking the buyer portal before pricing milestones, logging every addendum date, and confirming whether each addendum changes scope, forms, due dates, meetings, or required acknowledgments.

What to log

  • Addendum number and publish date.
  • Whether the due date, meeting requirement, drawings, forms, or quantities changed.
  • Who reviewed it and whether the estimating file was updated.
  • Whether the final bid form requires addendum acknowledgment.

When to check

  • Check the official source when the bid first looks viable.
  • Check again before estimator handoff.
  • Check again before final pricing and before submission.
  • For fast deadlines, assign one person to watch the source daily.

Common mistakes

  • Pricing from downloaded files without checking for later addenda.
  • Missing mandatory acknowledgment on the bid form.
  • Assuming third-party summaries are final instead of verifying the buyer portal.

GeauxBids helps contractors triage public notices faster. It does not replace official buyer postings, addenda, or legal/procurement advice.